The Unit Titles Regulations lists a number of duties that a chairperson has. The body corporate could delegate some or all of these tasks to the body corporate committee, if there is one.
The chairperson must be the owner of a principal unit, or a director or trustee if the unit is owned by a company or trust.
The duties of a chairperson include:
- maintaining the register of unit owners
- preparing the agenda for each general meeting
- chairing each general meeting (unless it is agreed at the start of a general meeting that another person will chair that meeting)
- preparing minutes of each general meeting
- recording resolutions voted on and whether they were passed
- keeping financial accounts and records
- submitting the body corporate’s financial statements to an independent auditor
- receiving reports from the body corporate committee and distributing them to unit owners
- signing documents on behalf of the body corporate
- preparing and issue notices of resolutions to be passed without a general meeting
- notifying unit owners of the result of any vote on a resolution to be passed without a general meeting
- notifying the body corporate committee of any delegation of a duty or power by the body corporate to the body corporate committee
- undertaking any other duties relating to the administration of the body corporate that the body corporate has decided by ordinary resolution to confer on the chairperson.
The body corporate could delegate or contract a professional body corporate manager to do some or all of these tasks (as well as any other tasks that may need to be done).
If your body corporate wants to enter into such an arrangement it is important for it to be clear in the contract what exactly the professional body corporate manager is contracted to do.
The Unit Titles Regulations (Regulation 11)(external link) lists a number of duties that a chairperson has.