All tenancy agreement applications should include the full legal names of the landlord and the tenant(s).

Legal name to use for an individual, company or trust

All tenancy agreements applications should include the full legal names of the landlord and the tenant(s) as follows:

  • Individual: include the full legal name on the tenancy agreement. Landlords should always verify the tenant’s identity at the start of a tenancy. You can do this by using Tenancy Services’ Pre-tenancy application form, which is available to download below.
  • Company: include the legal company name rather than the trading name or name of the franchise holder, for example, ‘Radley Design Ltd’ instead of ‘Joe Radley Design’.
  • Trust: include the names of the trustee(s) as well as the name of the trust, for example, Jane and Mary Brown as trustees for the Brown Family Trust.

Making an application has information about who should be named in applications to the Tenancy Tribunal.

Property management company arranging and managing a tenancy

Include as landlord the names of both the owner and the property management company (for example, Smith Property Management as agent for Andrew Jones).

The property manager’s contact details should be recorded as the landlord’s contact details.

What happens if the property owner isn’t named in the tenancy agreement

If the owner is not named on the agreement and a property manager or company is named as the sole landlord for the tenancy instead, that company generally takes on all the rights and responsibilities of a landlord. This means the company could be held responsible for:

  • any work orders issued by the Tenancy Tribunal in favour of the tenant
  • paying any monetary order issued by the Tenancy Tribunal
  • any actions or non-actions of the owner.

It also means the owner may not be able to apply for enforcement.

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